1615 Illinois Street Bloomington, Illinois 61701

Family Handbook


Our Mission

The mission of the Boys and Girls Clubs of Boys & Girls Club of Bloomington-Normal (The Club) is to empower all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.

Core Programs and Areas

The Club offers nationally recognized and structured programs that engage children in core enrichment areas developed around Education & STEM, Healthy Lifestyles, Good Character, Citizenship & Service Learning, Teen Service & Career Exploration and Arts & Culture.

Student Eligibility

Residents of Bloomington-Normal who are enrolled in Kindergarten through 12th grade and are between the ages of 5 and 18 years old are eligible to become members of The Club.

Membership Fee

For the school year, membership fees are $25 for members in the K – 5 program. This fee is requested to be paid prior to your child entering The Club. There is no fee for members entering Junior High or High School.

Hours of Program Operation

The Club for members Kindergarten – 5th Grade

Afterschool – 6:30pm Monday – Friday on days when school is in session


The Club @ BJHS

Afterschool – 6:30pm Monday – Friday on days when school is in session


Teen Club for members in Junior High and High School

Afterschool – 6:30pm – 8pm Monday, Wednesday and Thursday St. – transportation will not be provided

Afterschool – 6:30pm – 9pm Tuesday and Afterschool – 6:30pm – 10pm Friday – limited transportation is available


Open Gym – available for all members

Saturday and Sunday from 10am – 2pm



I understand that in the event of a medical emergency, every effort will be made to contact me. In the event I cannot be reached, I authorized the Boys & Girls Club of Bloomington-Normal (here after known as The Club) and its agents and/or employees to secure emergency transportation and to secure and consent to any and all medical care and treatment for my child as deemed necessary by a qualified medical care provider.


I understand that The Club is not responsible or liable in any way in the event of harm or injury occurring to my child. It is agreed that I will hold The Club harmless for the actions of my children or the action of other children that result in the harm of others or damage to property, including activities outside of the Club. I authorize The Club to seek medical attention for my child should the need arise. The Club is not responsible for lost, damaged or stolen personal items.

 Photo/Video Release

I am giving consent for photographs, videos and/or like materials, in which my son/daughter may appear, to be used in any promotional materials The Club may care to use them.

Release of Information

I am giving permission for the school my son/daughter attends to share attendance information, quarter and semester grades, suspension information and standardized test information with the staff of the Boys & Girls Club of Bloomington-Normal. This information will be used only by the staff in aggregated data reports and will not be used in any way that could identify an individual student.

COMMUNICATIONS: I also consent to being added to the Remind.com database to receive updates from the club via text.

Electronic Use Policy

I understand and will abide by the Electronic Use Policy of The Club as stated in the Parent Handbook. As the parent/guardian, I give permission for my child to use the computer resources at The Club. In addition, personal electronic devises as well as cell phones, are not allow during programming unless the program requires their usage. Should you need to contact your child at the Club, please call your Unit Director.


I consent to my child partaking in the NYOI survey as well as any other surveys conducted by the Boys & Girls Club that will be used to track the wellbeing of members in Boys & Girls Clubs locally, regionally and nationally. I understand the survey asks about the attitudes and health behaviors of Club members, including questions about nutrition and physical activity. Teen members aged 13 and older are asked additional questions around alcohol, tobacco and other drug use, fighting, arrests, and whether teens are sexually active.

 Emergency Closings

At times, emergencies such as severe weather, fires or power failures can disrupt Club operations. In the event that such an emergency occurs during non-working hours, local radio and/or television stations will be asked to broadcast notification of the closing. In addition, it would be on our website and social media outlets. During bad weather when schools are closed, the Club will be closed. During other emergencies affecting closure of the Club.

Student Attendance

The Boys & Girls Club of Bloomington Normal is an afterschool youth development program that supports the educational goals of each school system. Therefore, members of The Club who have been suspended from school are not allowed to attend the Club until the terms of the suspension have been met or contact with parents have been made.

All students are requested to attend at least three days each week when program is in operations. Families will be contacted if their member(s) is not attending on a regular basis.

We have developed Impact Volunteer Programming which brings in community volunteers who create meaningful connections with our kids by sharing their expertise by planning and implementing a four week program focusing on our pillars: Education & STEM, Healthy Lifestyles, Good Character, Citizenship & Service Learning, Teen Service & Career Exploration, Arts & Culture. If your child enrolls in one of the programs it is important that they attend each program.

Member Pick-up

In order to provide quality programming for our youth we need your help.  We are requesting that you pickup your child at the end of scheduled programming: The Clubhouse and Teen CLUB 3:15pm, 4:00pm, 5:00pm or anytime between 6:00pm and 6:30pm. Snack will be served at 6:00pm and we will not be able to send it home with your child. BJHS 3:15pm, 5:15pm or between 6:15pm – 6:30pm.  The Club understand that your child may be involved in outside extra-curricular activities or have appointments, please let us know that information in advance and we will accommodate. 

Member must be picked up promptly at the end of program. Pick up after 6:30 p.m. will result in a charge of $1 per minute. If family doesn’t communicate by 7pm we will call local law enforcement to arrange for an escort for your child. If picking up late becomes habitual, additional action will be taken.

Members 12 and younger must be picked up from the Club by a parent, guardian or another authorized adult. Members age 13 and older may escort other members of their household from the Club provided they have written permission. Members who leave unescorted without written permission will be subject to disciplinary action, up to and including suspension and termination of membership.

Only persons listed on the Authorized Adult Pick-up Form can sign the child out at the end of the day.

Authorized adults may be asked for a photo I.D. to retrieve the member.

For your students’ safety, parent(s)/guardian(s) or person(s) authorized to pick-up student(s) must come inside to get the child(ren) if under 13. Exceptions can be made for the BJHS location when picking up outside of the designated pickup times.

Members who leave the building are not allowed to return unless prior arrangements have been made by families.

Please call immediately, if you will be late due to an unavoidable emergency, to make the Unit Director aware of the situation.

Dress Code

Students should come to the program in proper attire according to school dress code guidelines. Shoes must be worn at all times unless the program requested them to remove shoes. Due to the active environment at the Club sites, athletic type shoes are required during certain activities. Flip-flops and sandals can cause injury and are therefore inappropriate attire.

Club Rules

Programming, like Expectation Station will be offered weekly to help members develop and understand rules and expectations. The following are the rules of The Club:

  • Be Safe
  • Be Responsible
  • Be Respectful
  • Be Great


Praise and encouragement are the focus of our program. Positive behavior is always noted and negative behavior is addressed and corrected in a positive manner. We guide and discipline through corrective measures that are in the best interest of everyone involved in the program.

Members will be asked to leave programming for the day when members are suspected of being under the influence, fight with the intent to harm, intentional destruction of property and/or gross disrespect of staff and peers.

Food Policy

A meal as well as a snack with milk/juice will be provided each day the after school program is in operation.  It is the parent(s)/guardian(s) responsibility to provide the Unit Director with information regarding foods that their student(s) dietary restrictions. No outside food or drinks may be consumed during programming.

If the parent(s)/guardian(s) want to provide treats for members during special occasions, treats should be commercially produced, purchased and wrapped appropriately.  Please notify the Site Director in advance when providing snacks for a special event.

Medical Conditions

The Club cannot care for sick children. If a member is ill, he /she MUST be picked up after contact has been made with the parent, guardian, or emergency caregiver. If the child is ill before leaving home or he/she was not well enough to attend school, please do not bring him/her to the Club. When a child complains of discomfort, injury, or illness, we will make every attempt to notify the parent. A child must be able to participate in the program to attend the Club.

Parent(s)/guardian(s) should provide the Unit Director with information regarding members medical conditions.

Medication Policy

No medication (prescription or over the counter) will be administered at any Club with the following exceptions:

  • Asthma Inhaler
  • Epi-pen

If you child requires medication, it is your responsibly to provide it to them.

Transportation Policy

The Club works with the schools to provides transportation to the Club by picking up at designated locations as well as contracts with local bus companies to provide transportation home for select members (for BJHS and Teen Night, check with Unit Director for current locations), and for local field trips. All members that ride the bus must understand and follow all the rules. If a member chooses to break a rule, they will not be able to ride the bus. Please understand that transportation at the Club is a privilege.

Bus Rules

I understand and will abide by the Bus Rules both for The Club and Illinois Central School Bus. I understand that riding the school bus is a privilege. Boys & Girls Club refers to riding a school bus as an “entitlement” which means that we are not required to provide transportation for any student who does not meet behavior expectations.

  • Members must always be respectful to the driver and their peers
  • No eating or drinking allowed
  • Members must keep hands and all body parts inside the windows
  • Members must be quite at the railroad crossings
  • Members must remain seated until the bus stops
  • Members may not open or attempt to exit through the emergency doors
  • Members must follow all Club rules while riding the bus.

 SMART Programming

As part of the optimal club experience your child will be participating in The Club’s SMART programs. The SMART (Skills Mastery and Resistance Training) programming including SMART Moves, Street SMART, Passport to Manhood and SMART Girls. Participants will be exposed to various activities designed to hone their decision-making and critical thinking skills, as well as learn how to avoid and/or resist alcohol, tobacco, other drugs and premature sexual activity. The program will address positive, healthy body images healthy lifestyles including diet, exercise, and personal hygiene; physical and emotional growth associated with puberty including but not limited to sexually transmitted diseases, sexual truths and myths, menstruation, and the importance of regular exams; other questions boys and girls have will also be addressed with an appropriate staff member and/or brought to your attention when necessary. The programs are designed to targeted effort to engage young boys and girls in discussions activities that reinforce positive behavior.

 Parent(s)/Guardian(s) Responsibilities

Parent(s)/Guardian(s) are responsible for reviewing the parent handbook with their student(s) and assisting program staff with enforcing these guidelines.

Parents are requested to attend monthly Family Engagement Activities during the duration of the program, provided their child is still enrolled in the program.

Parents may be asked to participate in a survey.  All information will remain confidential and used for purposes identified on the signed Parent/Guardian

Informed Consent Form.

General Disclosures

  • Non-license/Exempt Parental Notification: The operations of The Club programs are exempt and not licensed child care or regulated by licensing requirements.
  • Not Compensation-based Care: The Club does not collect compensation based on the number of visits or on a weekly, monthly, or other such periodic basis, for members K – 5 a one-time, nominal, annual membership dues, late fees or program service fees for special activities.
  • The Club’s Affiliation with BGCA: The Clubs are affiliated with and in good standing with a national organization and sites are regularly reviewed for quality and organizational excellence.
  • Board-Adopted Internal Operating Standards: The Club Board has adopted standards of operation including health/safety standards and mechanisms for assessing/nforcing compliance.
  • Health and Safety Code Compliance: The Club will comply with applicable, local, regional and state health department, state fire marshal and local fire prevention guidelines and requirements and will retain on premises at all times records of those inspections.
  • Criminal Background Checks: The Club requires all employees/volunteers undergo (national) criminal history background checks and DCFS background check.
  • Child Abuse Reporting: As Mandated Reports, all The Club staff members will report known or suspected child abuse.
  • Parental Complaint Receipt/Resolution Process: The Club will provide a process to receive and resolve parental/guardian complaints.
  • Transportation Authorization: The Club is allowed to transport your child for fields trips during regular program hours. Parent authorization is required for trips outside of regular scheduled program time.

Disclosure of Federal Participation (Stevens Amendment)

Projects or programs funded in whole or in part with Federal grant money must credit the Federal government for the Federal government’s portion of the financial  support. This handbook citation informs the public that the use of Federal dollars for the 21st Century Program partnership between District 87 and The Boys and Girls Clubs of Bloomington-Normal meets the Stevens Amendment requirement. Staff development opportunities, resource purchases and personnel have been funded in whole or in part with Federal entitlement dollars.